Build or buy a sales list? | Why ¥0.1-per-entry lists don't work

Published: 2026-08-14 / Author: Akio Nojima (owner of Nojima Giken / 20+ years in fax DM and business lists)
A sales list can be bought, built yourself, or researched and built for you — three choices. Prices per entry range from ¥0.1 to over ¥20, a 200-fold spread, and choosing on unit price alone almost always fails. In this article, drawing on 20 years of handling business lists, I sort out from a practical standpoint how the contents differ by price range and whether building your own is really cheaper.

Sales list prices range from ¥0.1 to ¥20 per entry

The unit price of a business list is not set by vendor; the price range depends on what is actually being sold. Even the same "1,000-entry list" can be a completely different thing.

Price rangeTypical contentsBest suited for
¥0.1–1 per entryBulk sales from an existing database, sold in lots of tens of thousands. Mainly company name, address and main phone numberHigh-volume telemarketing
¥3–5 per entryGeneral lists already filtered by industry and region. Update frequency depends on the providerOrdinary DM and fax DM
¥8–15 per entryFrequently updated, with fields such as capital, number of employees and annual salesTargeted proposal sales
¥20+ per entryResearched lists built for each project. Small lots possibleNew-customer development where accuracy matters

"Cheaper is better" may look true, but with fax DM and postal DM, unless you think in cost per delivered piece rather than unit price, it ends up costing more. The next section explains why.

What is going on inside "cheap lists"

The lower the unit price, the more likely the following get mixed in.

If only 600 of 1,000 entries are actually usable, even a ¥1 list really costs about ¥1.7 per entry. On top of that, with fax DM the sending fees for undelivered faxes are wasted too. With cheap lists you tend to "buy cheap and pay again in sending fees."

Is building your own really cheaper? (Converting to an hourly rate)

It is tempting to think "if I collect it myself with free tools, it's free," but converting time into unit cost changes the picture.

JobApprox. per entryPer 100 entries
Search for candidates20–40 secAbout 1 hour
Copy addresses and fax numbers from websites30–60 secAbout 1–1.7 hours
Check for duplicates and closures10–20 secAbout 0.5 hours
Total (100 entries)About 2–3 hours

At ¥2,000 an hour, 100 entries cost ¥4,000–6,000, or ¥40–60 per entry. Using the National Tax Agency's Corporate Number Publication Site or phone directory sites, you can collect company names and addresses for free, but collecting fax numbers and checking what a business really does are hard to automate, and that is where all the time goes..

How to choose: decide by volume and accuracy

What you want to doBest option
Reach tens of thousands, no matter whatCheap ready-made list (¥0.1–1 range)
Narrow thousands down by industry and regionGeneral list (¥3–5 range)
Reach a few hundred with accuracyResearched list (built by research)
100 or fewer / special conditionsResearched list, or build your own

The rule of thumb is simple: the bigger the gross profit from one order, the more it pays to spend on the list. For a product with ¥50,000 gross profit, even if the list costs ¥10 more per entry, the difference over 300 entries is only ¥3,000.

A third option: researched lists

Nojima Giken Marketing does not reuse ready-made lists; instead we research and build a target list for each project. We narrow down from every industry in the Japan Standard Industrial Classification by prefecture, size, annual sales and more, from ¥20 per entry. For fax DM, we deliver only entries that have a fax number.We handle corporate information only — never personal information such as individuals' names, home addresses or personal phone numbers. Minimum lot sizes are negotiable.

FAQ

Q. Is there a way to build a sales list for free?A. With the National Tax Agency's Corporate Number Publication Site or phone directory sites, you can collect company names and addresses for free. However, you have to fill in fax numbers, actual business type and size yourself, which typically takes 2–3 hours per 100 entries.
Q. If a purchased list turns out to be inaccurate, can I get a refund?A. In most cases, refunds are not available after purchase. It is safest to request a sample before ordering and agree in advance on replacements or refunds for undeliverable entries.
Q. Can I also buy lists of individuals?A. We handle corporate information only and do not handle personal information such as individuals' names, home addresses or personal phone numbers. The business lists we provide consist only of corporate information such as company name, location, main phone, main fax and industry category.

Related reading

What response rate does fax DM get? How many replies 1,000 faxes bring, from a practical viewpoint →

How to send fax DM to businesses in Hokkaido and Sapporo →

Isn't fax DM illegal? The Act on Specified Commercial Transactions and handling opt-out requests in practice →

Research it, narrow it, deliver it.

Fax DM sending from ¥10 per fax / Business list creation from ¥20 per entry. One-stop service including copywriting and postal DM. Nationwide, minimum lots negotiable.

See service details → Consult for free →
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